Job Title: Accounting Clerk
Department: 403 - Finance & Strategy
Work Location: Brunswick
Desk Location: In Office
Reports to: Senior Accounting Manager
Salary Grade: NE1
Employment Type: Full Time
FLSA Status: Non-Exempt
Travel: 0-10%
Prepared Date: 3/12/2024
JOB SUMMARY
The primary role of the Accounting Clerk is to organize and process all donations and to maintain donor information in the Agilon One donor database system. This role will do so by being responsible for receipting all gifts in a timely manner and will be responsible for reconciling and reviewing all donation accounting transactions assuring coded to proper fund codes and appeals. This position plays a crucial role in the ongoing work of the Finance team and their skills are vital to their continued success.
ESSENTIAL DUTIES AND RESPONSIBILITIES
DONATION AND A/R PAYMENT PROCESSING
• Process all incoming mail on a daily basis; separating checks received into specific batches for Donations and Designated Subsidies (A/R)
• Scan all check batches received into the Remote Deposit system for bank deposits.
• Maintain Cash Donation Log sheet, store cash received in locked drawer and deposit once a week into bank.
• Maintain and update Deposit book with all deposit transactions and miscellaneous withdrawals.
• Process donations received from our caging company balancing with their deposit sheets.
• Input and/or import all check and cash deposit batches into the CRM
• Process Online Donations via various platforms and importing reports into the CRM, primary for credit card processing
• Create online accounts for monthly credit card donors through the website
• Update, track, and process ACH donations semi-monthly.
• Process donations receipts for mail weekly
DONOR CUSTOMER RELATIONSHIP MANAGEMENT (CRM)
• Maintain Donor information, including making updates for, but not limited to: name changes, address, contract preferences and other information, as requested.
• Create and maintain Appeal information in the CRM
• Review and update upcoming appeals to ensure accuracy of scan lines and information
• Create and maintain fund accounts in the CRM to assure proper recording of transactions for import to the General Ledger system.
• Responds to donor calls and questions regarding donations
ADMINISTRATIVE AND OTHER DUTIES AND RESPONSIBILITIES
• Compile year-to-date donor appeal vouchers for review by auditors
• Maintain proper storage of contributions files, including destruction of original checks remotely deposited
OTHER DUTIES & RESPONSIBILITIES
• Assist Sr. Accounting Manager in month end closing procedures or donor reporting, as needed
ORGANIZATIONAL RELATIONSHIPS
This position interacts with the following departments and organizations: Finance, Customer Service, Global Giving Team, MAP donors and external auditors.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
• HS Diploma or equivalent
• Three years related experience and/or training
OTHER SKILLS AND ABILITIES
• Ability to effectively present information and respond to questions from management, donors, and auditors
• Knowledge of accounting methods, theory and procedures
• Ability to learn quickly and flexible to changing schedule
• Strong computer skills
• Good communication skills, including interpersonal, written and oral
• Moderate to advanced knowledge of Excel
• Ability to be organized, efficient, and enjoy detailed work
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus during significant computer related work. Employee must be able to read, write, and speak English fluently.